Education Software

By October 5, 2017Case Studies

The Client:

A prestigious university in Maharashtra, India, faced the challenge of managing student admissions, examinations, and related administrative tasks through outdated, paper-based systems. With a growing number of students and increasing government directives for digital transformation, they needed a solution that could streamline their processes and reduce the dependency on manual work. This is where Bow and Baan stepped in.

The Challenge:

The university’s existing administrative system was cumbersome and heavily reliant on face-to-face interactions. Both students and staff had to meet in person to complete essential tasks, such as submitting admission forms and coordinating examination procedures. With such a manual process, inefficiencies were rampant, leading to delays, errors, and a significant strain on resources. Furthermore, the university needed to comply with government mandates to improve ICT usage for better administration.
The university sought a comprehensive, web-based solution to automate and streamline the entire student cycle—from online admissions to examination processes, result generation, and certificate distribution. They wanted a system that was easy to use, accurate, and able to handle high volumes of students, all while improving the internal communication and workflow between departments.

The Solution: 

At Bow and Baan, we knew the solution had to be both comprehensive and user-centric. We began by visiting the university’s campus to observe their daily administrative processes and understand their unique challenges. This hands-on approach gave us critical insights into how the current system functioned and how we could improve it.Our team designed a fully integrated, web-based Online Admission Process and Student Cycle Management Software tailored to the university’s needs. The software covered essential functions like online admissions, exam scheduling, result preparation, attendance management, and reporting. The system was designed to connect all the university’s constituent colleges, facilitating smooth, student-centric services.

The heart of the system was its automation. We implemented automated seat allocation, distribution systems, and reminders, which significantly improved the efficiency of the admission process. Forms were now easily uploaded, and pre-set structured feedback and alerts kept candidates informed about their application status at every step.

In addition to the admission process, we integrated a result generation system that automatically prepared exam results, making it easier for staff to manage and generate results in real time. We also added a certificate generation feature, allowing students to receive their official certificates online, without the need for physical visits to the campus.Moreover, we included modules for marking entries and managing student attendance, ensuring that the university could track student participation seamlessly and without manual effort.

The Results:

The impact was immediate and powerful. The new system reduced the time spent on coordinating admissions by over 80-90%. The automation of processes made everything smoother and faster, increasing staff efficiency and reducing the amount of paperwork significantly. With a fully automated system, the university no longer had to rely on manual labor to handle student data and administrative work.The university’s students also benefited greatly from the new system. They could apply, check their application status, receive exam results, and even download their certificates—all online. This not only saved time for the students but also created a more transparent and streamlined process overall.

By digitizing the entire admission cycle, result generation, attendance management, and certificate distribution, Bow and Baan helped the university meet government regulations while significantly enhancing the overall experience for both students and staff.

Ready to Transform Your Operations?:

If you’re ready to transform your institution’s admission and student management system, Bow and Baan is here to make it happen. Contact us today to discuss how we can help you automate your processes and improve efficiency

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